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construction document storageConstruction Records Storage

Cleardata, provides document storage, document scanning and document management solutions for the construction, engineering and utility industries. The company is accredited to ISO27001 for Information Security and ISO9001/2008 for quality management systems.  Our team can assess your current document management process and provide a recommended solution for your construction documents.

document storage

Cleardata's 16,000 sq ft premises has secure document storage facilities for your construction, engineering and utility related documentation.  The company provides a full library archive and scan on demand service, providing fast digital retrieval for your documents. 

Cleardata's document storage facility features include:-

  • Enhanced fire detection systemsDocument Storage Security Features
  • Temperature controlled
  • VESDA (Very Early Smoke Detection Alert) System
  • Water detection system
  • 24 hour internal and external passive CCTV
  • Biometric finger print entry
  • Redcare security
  • All employees are Disclosure checked. 

document scanning

Cleardata has an onsite professional document scanning Construction Records Scanning and Document Management Solutionsbureau, one of the largest in the UK, scanning more than 24 million documents per annum.  The company uses the latest Kodak document scanning equipment and OCE large format scanning technology, with automatic colour detection. Features include SurePath paper handling, perfect page scanning and ultrasonic multi-feed detection sensors.  All scanned documents are checked twice, providing 200% quality checking services.


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confidecleardata | confidential shredding | document disposal services | construction industry | engineering | utilityntial shredding

Confidential document disposal and document shredding services are provided onsite.  The company owns an industrial shredder which can dispose of your documents securely.  Cleardata can also arrange for your unwanted documents to be recycled or pulped, depending on requirements..

benefits of scanning construction, engineering & utility documents

When scanned, documents can be found and retrieved quickly using a simple keyword search facility.  Our customers report that document scanning saves time and money in searching for particular records or documents.  It also helps to reduce costs for valuable office space.  One of Cleardata's clients reported fitting an additional 8 workstations into their office, once all their  documents had been scanned, digitised and confidentially disposed of by Cleardata.

quality assurance

All documents can be scanned to BIP0008, the British Standard’s Code of Practice for Legal Admissability and Evidential Weight of Information Stored Electronically. This code states “Authorities should seek to conform to the provisions of BSI’s BIP 0008 code of practice for Legal Admissibility and Evidential Weight of Information Stored Electronically – especially for those records likely to be required as evidence.” 

cleardata solutions

Cleardata, can help your Construction, Engineering or Utiity Company  with document scanning services, digitisation, document storage services and document management services for the following areas:-

O & M Manuals Scanning and Management
Construction Drawings
Building Regulations
Building Control
Land Records
Plant Design
Contractor Forms
Contractor Documents

Flood Defence Documents
Contract Agreements
Design Drawings Scanning
Component Design
Excavation Drawings
Design Documents
Foundation Drawings
Foundation Testing Records
Research Documents
Large Format Drawings Scanning
Architectural Drawings Scanning
Architects Drawings Scanning
Large Format Scanning
Planning Applications
Building Control
O&M Manuals
Ordanance Survey Maps

Utility Documents
System Design
Technical Records
Energy Efficiency Records
Underground Cable Records
Overhead Line Records
Gas Network Diagrams
Utility Network Diagrams
Utility Services
Plant Records
Power Station Documents
SSSI Records
Conservation Records
Tree Management Records
Billing Records
Customer Service Complaints
Claims Records

contact cleardata

For further details on how Cleardata can help your company with document scanning services, document storage services or document management services, call now on 0800 046 8081 or e-mail sales@cleardata.co.uk

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