legal document storage
Cleardata provides legal document storage and document scanning solutions for Legal Services, Solicitors, Conveyancing, Employment Law, Mergers and Aquisitions.
Our 11,000 sq ft premises has secure legal document storage facilities for your Documentation, with a full library archive and scan on demand service, providing fast digital retrieval for Legal Documents.
Cleardata has invested in the latest security and fire detection systems. The storage area has enhanced fire detection systems, is temperature controlled and fitted with a VESDA 
(Very Early Smoke Detection Alert) System. This system uses tubes above the racking which continually tests the air quality for carbon monoxide. If anything is detected it sets of the alarm for the site. The building is controlled with Red Care Security and has 24 hour internal and external passive cctv, viewable from remote stations – any movement or intruders cause the alarm to go off.
The company has an onsite professional document scanning bureau, one of the largest in the UK, scanning more than 24 million documents per annum. Cleardata uses Kodak document scanning equipment, with automatic colour detection, surepath paper handling, perfect page scanning and ultrasonic multi-feed detection sensors.
Confidential disposal and shredding is available for your documents. The company owns an industrial shredder which can dispose of your documents securely. Cleardata can also arrange for your unwanted documents to be recycled or pulped, depending on the confidentiality of your documents.
benefits of scanning legal documents
When scanned, documents can be found and retrieved quickly using a simple keyword search facility. Our customers report that document scanning saves time and money in searching for particular records or documents. It also helps to reduce costs for valuable office space. One of our clients reported that they fitted an additional 8 workstations into their office, once all their documents had been scanned and confidentially disposed of by Cleardata.
All documents are scanned to BIP0008, the British Standard’s Code of Practice for Legal Admissability and Evidential Weight of Information Stored Electronically. This code states “Authorities should seek to conform to the provisions of BSI’s BIP 0008 code of practice for Legal Admissibility and Evidential Weight of Information Stored Electronically – especially for those records likely to be required as evidence.”
document scanning | document storage | document management
Cleardata can help your Legal Service with document scanning services, document storage services and document management solutions for the following areas:-
Personal Injury
Claims
Litigation
Commercial Law
Insolvency
Charity Law
Contracts
Licensing
Negligence
Legal Procedures
Legal Matters
Conveyancing
Environmental Searches
Fixtures, Fittings and Contents Forms
Local Authority Searches
Property Information Forms
Mortgage Documents
Surveys
Mergers and Acquisitions
Home Buyers Surveys
Home Energy Efficiency Surveys
Property Surveys
Case Notes
Client Files
Family Law
Employment Law
Age Discrimination
Bullying and Harassment
Discipline and Grievances
Dismissal
Health Safety and Wellbeing
Human Rights
Maternity and Parental Rights
Race Discrimination
Redundancy
Religious discrimination
Terms and Conditions of Employment
Tribunals
For further details on how Cleardata can help your Legal Team with document scanning services, document storage services or document management services, call now on:-
0800 043 5724 or e-mail enquiries@cleardata.co.uk
