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legal document storage

Legal document storage and document scanning solutions from CleardataLegal Document Storage Solutions from Cleardata. A UK secure accredited legal document storage company, with ISO27001 for Information Security and ISO9001/2008 quality management systems.  

Cleardata provides secure legal document storage solutions for Solicitors, Conveyancing, Employment Law and Mergers & Acquisition Teams, including:-

  • fully managed archiving
  • document scanning
  • fast digital retrieval
  • legal data indexing

Our 27,000 sq ft premises has secure legal document storage facilities for your Documentation, with a full library archive and scan on demand service, providing fast digital retrieval for Legal Documents.  Document Storage Quote

Cleardata has invested in the latest security, fire detection and water detectionLegal Storage Protection systems.  The storage area has enhanced fire detection systems, is temperature controlled and fitted with a VESDA (Very Early Smoke Detection Alert) System.  

The building is also controlled with RedCare Security and has 24 hour internal and external passive cctv, viewable from remote stations – any movement or intruders cause the alarm to go off.

Cleardata has an onsite professional document scanning bureau, one of the largest in the UK, scanning more than 24 million documents per annum.  The company uses Kodak document scanning equipment, with automatic colour detection, surepath paper handling, perfect page scanning and ultrasonic multi-feed detection sensors. 

cleardata | document shredding | confidential document disposal | secure disposal | legal industry related documentsConfidential disposal and shredding is available for your documents.  The company owns an industrial shredder which can dispose of your documents securely. Cleardata can also arrange for your unwanted documents to be recycled or pulped, depending on the confidentiality of your documents.


benefits of scanning legal documents

When scanned, documents can be found and retrieved quickly using a simple keyword search facility.  Our customers report that document scanning saves time and money in searching for particular records or documents.  It also helps to reduce costs for valuable office space.  One of our clients reported that they fitted an additional 8 workstations into their office, once all their  documents had been scanned and confidentially disposed of by Cleardata.

All documents are scanned to BIP0008, the British Standard’s Code of Practice for Legal Admissability and Evidential Weight of Information Stored Electronically. This code states “Authorities should seek to conform to the provisions of BSI’s BIP 0008 code of practice for Legal Admissibility and Evidential Weight of Information Stored Electronically – especially for those records likely to be required as evidence.” 

document scanning | document storage | document management

Cleardata can help your Legal Service with document scanning services, document storage services and document management solutions for the following areas:-

Personal Injury
Commercial Law

Charity Law
Legal Procedures

Legal Matters
Environmental Searches
Fixtures, Fittings and Contents Forms

Local Authority Searches
Property Information Forms
Mortgage Documents

Mergers and Acquisitions
Home Buyers Surveys
Home Energy Efficiency Surveys
Property Surveys

Case Notes
Client Files
Family Law
Employment Law
Age Discrimination

Bullying and Harassment
Discipline and Grievances
Health Safety and Wellbeing

Human Rights
Maternity and Parental Rights
Race Discrimination

Religious discrimination
Terms and Conditions of Employment

For further details about Cleardata's Legal Document Storage Services call now on:-
0800 046 8082or e-mail sales@cleardata.co.uk

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